In this article we'll cover the following:
- How to create a new meeting
- Schedule a meeting
- Join a meeting
The Zoom interface on an iPad is a little different than that on a computer or smartphone. The main difference is that the controls are at the top of the Zoom screen and the "More" icon is where you find many of the most-used controls.
The Zoom icon looks like this. Tap it to launch Zoom.
The first screen you see will be the Home Screen. From here you can start a new meeting, join a meeting in progress, schedule a future meeting or share your screen.
Normally, you don't want to share your screen until after you join a meeting.
The "Meetings" icon on the left side will list all upcoming meetings you have scheduled. You can see I have 2 meetings scheduled and I can start them from this screen if I wish.
Now we'll take a look at the three meeting icons:
All of these icons work exactly the same as the icons on a computer, but I will explain them here to be sure you know which one you want to use.
- New Meeting
Tap the New Meeting icon. This is a meeting that will happen immediately. The first screen will give you choices about "Video On" and "Use Personal Meeting ID". I have both of them turned to on in this example.
Tap on "Start a Meeting".
The next screen you see will ask you how you want to proceed with audio. Normally you should choose "Call using internet audio". Most iPads have excellent audio devices and don't need you to use your phone for audio.
At this point you have successfully started a meeting, but you have no attendees. You can invite people using the Participants screen. Tap on "Participants".
At the bottom of the popup screen, you can see the word "Invite". The screen will give you options for inviting guests to your meeting.
- You can send an email, which will use your default email app and address; all you have to do is choose the contacts. The email content will be filled in automatically.
- You can send a message. This will use the messaging app on your iPad and again you just select the recipients and send the invitation off.
- You can choose to invite contacts. This option opens the list of contacts on your iPad and you simply choose the ones you wish to invite and press "Invite" at the upper right corner. This will send an email with the invitation already filled in.
- Or you can choose to copy the invite link. This option will mean you have to finish the invitation process yourself. Your workplace may have a messaging app, like Slack, that is a very quick way to invite people you work with. Or, you can open your email or messaging app and paste the link in and then choose the contacts you wish to invite.
All of these methods will help you invite people, but sometimes scheduling a meeting is a better way to go. People like to be able to plan their day and an impromptu meeting may not be well-attended.
SCHEDULE A MEETING
Schedule a Meeting will let you schedule and invite in just a few steps. Tap the Schedule icon. The pop up screen will be long, and here I have it in 2 parts.
The top portion of the Schedule screen will allow you to choose a start time, duration, time zone, whether or not it repeats, and the calendar you wish to add your meeting into. The "Use Personal Meeting ID" option is entirely up to you. You have one that is unique to your account, but sharing it should be limited to people you know.
The bottom half of the Schedule Meeting screen gives you choices about Security and audio/video options. None of these will affect your meeting, but using the security options can frustrate new users. It's entirely up to you whether or not you use them. Once you've made your choices, be sure to tap "Save" in the upper right corner of the popup.
Now you should see the "New Event" screen. This screen lets you edit settings for your meeting before you add it to your calendar.
The options are self explanatory, except the "Invitees" option directly below "Calendar".
Tapping on Invitees will let you add meeting attendees right from this screen. You can easily add people by typing their email addresses here.
When you are finished adding your guests, tap "Add" in the upper right corner. This will add your meeting to the calendar you selected. If you find that you forgot to invite someone, you can edit the meeting in your calendar and add that person to your list of invitees. They will receive an email when you save the event again, but none of the others will receive a second email unless you make changes to the meeting itself.
Your iPad will notify you at the time you set for notifications. You can launch your meeting from your calendar or from the Zoom app. Use the "Meetings" icon from the Home Screen to launch.
In order to use the "Join" icon, you will need to know the meeting ID as well as the password, if a password is required.
Tap Join. You will see a popup screen that asks for the Meeting ID and the password. Just type in the Meeting ID and tap on "Join". Alternatively, if you know the host's personal link name, you can use that to join.
If the app requests the password, type it in or paste it in. You can choose to turn off audio and video here also.
Those are the meeting controls for an iPad. This next article will explain the meeting controls that are available in a meeting.